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Young Earthwatcher film competition terms and conditions

Background

Earthwatch Europe is launching the Young Earthwatcher Film Competition this year, culminating in an exciting event at the Wildscreen Festival 2018 in Bristol in October.

The competition is for young people aged 14-17 who will make short solution-oriented films about an environmental issue with the aims of encouraging others to take action, and inspiring a new generation of Earthwatchers.

The awards ceremony will be held in Bristol on Wednesday 17 October at 17:00 as part of an exciting Earthwatch-led event.

More information on the event will be revealed over the summer!

And now for the legal stuff…

About the competition

    • The Young Earthwatcher Film Competition – Framing the Future (‘the Competition’) is owned by Earthwatch Institute (Europe) (‘the Owners’).
    • Selected entries will be featured online and/or in publicity materials relating to the Competition, including but not limited to Earthwatch Europe and Wildscreen websites.
    • Any contact regarding the Competition (unless otherwise specified below) should be via the email address: This email address is being protected from spambots. You need JavaScript enabled to view it.
    • This Competition is supported by the Mitsubishi Corporation Fund for Europe and Africa (MCFEA).

General conditions of entry

      • The Competition is open to all legal residents of the UK aged 14 to 17 inclusive on the Closing Date, except family members of employees of the Owners or any official partners, supporters or sponsors of the Competition.
      • All entrants must have a YouTube or Vimeo account onto which they can upload their film.
      • The Competition will be open for registration from 05 July 2018 and entries will be accepted from 16 July 2018.
      • Entries must be received by midday (12:00pm) BST on Wednesday 19 September 2018 (‘the Closing Date’).
      • Any entries received after the Closing Date will be invalid and will not be considered.
      • Only one entry per person is allowed, and in the case of multiple entries only the original entry will be counted.

Film criteria

      • We are looking for each participant to produce and submit a short video (no longer than two (2) minutes in length, including any title sequences and/or credits) that highlights an environmental challenge or issue.
      • The film must also feature clear positive messaging on action that can be taken by individuals or groups to combat this issue.
      • Our judges will be looking for originality, thoughtful communication, clear messaging and a key action that can be taken by individuals, groups or communities.
      • Films can be shot on smart phones or digital cameras, and information on the camera used must be provided during the registration process.
      • Films can be live action, stop motion or animated, but must contain no more than 40% stock footage. Earthwatch and Wildscreen reserve the right to check this for all shortlisted entries.

Film content rules

      • If entrants choose to use music in their film, it is their responsibility to ensure that it is either their own original piece (composition and performance) or used under a creative commons license.
      • Entrants must have obtained the consent of anyone who features in their film, including permission from anyone featured in any photographs used in the film.
      • If entrants wish to include anyone under the age of 18 (a minor) in their film, they must first obtain written consent from the minor’s parent or legal guardian using the Earthwatch media consent form. Note that this also applies to the entrant themselves.
      • Entrants will be required to provide Earthwatch Europe with copies of the signed media consent form.
      • If clearances and permissions are not obtained, only narration may be used and minors must not appear visibly on screen.
      • In the interests of child protection, any credits added to the film which refer to children must contain first names only. Any films containing full names and/or other identifiers such as the name of a school cannot be considered for the Competition.
      • No advertising is permitted within films.
      • The films must not contain anything that is obscene, defamatory, indecent, unlawful, disrespectful or offensive.
      • Videos must not portray animal subjects that have been captured using live bait or that are captive, models, restrained or being exploited for profit, except if filmed solely for the purposes of reporting on a welfare issue or exploitation of animals by a third party.

Film submission process

      • Each entrant must upload their film to their personal YouTube or Vimeo account.
      • The relevant video URL must be submitted, along with a personal email address, via the Competition submission form (the ‘Form’) located on the Earthwatch Europe website at www.earthwatch.org.uk/filmcompetition (available from 16 July 2018). Should you have any difficulties submitting films in this way, please get in contact via This email address is being protected from spambots. You need JavaScript enabled to view it..
      • Entrants must not:
        • edit or amend the film after submission
        • enable the advertising functionality on YouTube
      • Submission materials and limited information will be shared between Earthwatch Europe and Wildscreen, solely for the purposes of administering the Competition.
      • Entrants selected and shortlisted by the judging panel (‘Nominees’) will be invited to attend the Earthwatch Event at the Wildscreen Festival in central Bristol at 17:00 on Wednesday 17 October 2018.
      • Nominees will be required to submit a short piece – either written or on film – to introduce their film and explain their motivations for creating it. These introductory films must be no longer than 60 seconds, and written pieces no more than 200 words. These films/written pieces will be shown or read out at the Earthwatch Event.

Winner selection

    • The Competition is a two-stage process, with an initial round (‘Round One’) selecting three Nominees, and a second round (‘Round Two’) during which the overall winner will be selected.
    • If deemed appropriate by the judging panel, a fourth ‘wild card’ Nominee may be selected.
    • Round One selection will be conducted by a judging panel consisting of Earthwatch Europe and Wildscreen representatives.
    • The judges’ decisions are final and no correspondence will be entered into.
    • Nominees selected from Round One will be notified on or soon after the 26 September 2018.
    • Each of the Nominees will be invited to attend the Earthwatch Event at the Wildscreen Festival 2018 in Bristol, from 17:00 to 18:00 BST on Wednesday 17 October 2018. Each Nominee will be allocated up to four (4) tickets and must be accompanied to the event and screening by a parent or guardian over the age of 21.
    • If Nominees are able to attend the event in Bristol, Earthwatch Europe will contribute up to £100 per Nominee towards travel expenses.
    • For Round Two, nominated films will be viewed and discussed by a Panel of expert judges, with scoring based on a pre-determined set of criteria.
    • Nominated films will be screened at the Event, and the overall winner announced.

Publicity

  • Entry to the Competition gives Earthwatch the right, without separate consent or compensation, to publicise the names and counties of the Nominees and to make further use of these in printed or online materials solely for the purposes of administering this Competition in accordance with applicable law.
  • Some entries may be featured on the Earthwatch and/or Wildscreen website, but this will not impact on the judging panel’s decision.
  • Nominees may be required to participate in photo or video/film sessions or interviews. In this regard, entrants agree that Earthwatch shall have the right to use all the resulting publicity materials in any medium (online or in print) and in any manner we see fit, unless an entrant advises us at the time of entering the Competition that they wish to remain anonymous.
  • Entrants also acknowledge that publicity materials featuring them may be provided to Wildscreen for the purposes of promoting their association with the Competition and awarding the relevant prizes.
  • No fees shall be payable to or by any entrant in relation to their entry in the Competition.

Prizes

  • There will be one (1) overall winner and two or three runners-up (the other Nominees)
  • Each of the three or four Nominees will win four (4) tickets to the Earthwatch Event at the Wildscreen Festival on Wednesday 17 October
  • The overall winner of the Competition will receive:
    • a Wildscreen Panda Award trophy
    • an invitation to attend a special film screening on the evening of Wednesday 17 October 2018 with a guest
    • the opportunity to have their video featured on the Earthwatch website
    • the opportunity to have their video featured on the Wildscreen Arkive website
    • a Wildscreen Festival certificate
    • a Wildscreen Festival goody bag.

(together, the ‘First Prize’)

  • All other Nominees invited to the Event will receive:
    • an invitation to attend a special film screening on the evening of Wednesday 17 October 2018 with a guest
    • the opportunity to have their video displayed on the Earthwatch website
    • a Wildscreen Festival certificate
    • a Wildscreen Festival goody bag.

(together, the ‘Runner Up Prize’)

  • No alternative prize will be given and the Prize is non-transferable and non-exchangeable.
  • Earthwatch will be in contact with any Nominees unable to attend the Wildscreen Festival to arrange delivery of the prizes.
  • The Owners reserve the right to change the Prize as a result of circumstances beyond their control or to offer an alternative prize of a similar value.
  • The Owners reserve the right not to award a prize if, in the judges’ opinion, no entries reach a sufficient standard or where the contact details provided on the entry form are incorrect.

Intellectual property rights

  • Each entry must be the original work of the entrant and must not infringe the intellectual property rights of any other party.
  • Ownership of the copyright in any entry submitted to the Competition will remain with the copyright owner. Films will be credited where possible and appropriate. The entrant agrees that the Owners will not be liable to the copyright holder in the event of inadvertent omission of credit.
  • By entering the Competition, the entrant grants to the Owners a free non-exclusive, irrevocable licence to use the film in all their publicity, publication and activities and in any promotional material connected to this Competition or the Wildscreen Festival. This licence is granted only for use in relation to the Competition and subsequent Event, which shall include but is not limited to any of the following uses:
    • Competition judging process
    • Display in online materials
    • Display during the Event and other related public events

Acceptance of the rules and liability

  • Submitting a film to the Young Earthwatcher Film Competition implies full acceptance of the rules of the competition.
  • By submitting your film to the Young Earthwatcher Film Competition, you are declaring that it is your own original work (with the exception of the allowed maximum 40 seconds of stock footage, which must be credited) and that you are the author of the content.
  • Entrants agree to fully indemnify Earthwatch Europe, the Wildscreen Festival, its judges, sponsors and partners, individually and collectively, from and against any actual or threatened claims, demands, losses, damages, costs, liabilities and expenses, including legal expenses arising out of or in connection with any and all claims, or third party claims, based on material submitted to the Competition or use of the Prize.

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